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A data loss prevention (DLP) tool is a software application that detects and prevents data breaches by monitoring and protecting sensitive data from unauthorized access, transfer, or use1. A DLP tool can help your organization comply with regulations, prevent insider threats, and protect your intellectual property.

Before implementing a DLP tool, the most important prerequisite is to identify where existing data resides and establish a data classification matrix. This is because you need to know what data you have, where it is stored, how sensitive it is, and who can access it. A data classification matrix is a framework that defines the categories and levels of data sensitivity, such as public, internal, confidential, or restricted2. By identifying and classifying your data, you can determine the appropriate DLP policies and controls to apply to each type of data and prevent data loss or leakage.

Transaction tagging is a technique by which transactions are marked with unique identifiers or headers and traced through the system using agents or sensors at each processing point1. Transaction tagging allows for continuous monitoring and analysis of transaction processing in a high-volume, real-time system by providing visibility into the performance, availability, and reliability of each transaction and its components1. Transaction tagging can also help to identify and isolate errors, bottlenecks, anomalies, and security issues in the system1.

 The risk assessment process involves identifying the information assets that are at risk, analyzing the threats and vulnerabilities that could affect them, evaluating the impact and likelihood of a risk event, and determining the appropriate controls to mitigate the risk. The first step is to identify the information assets, as they are the objects of protection and the basis for the rest of the process. Without knowing what assets are at risk, it is not possible to assess their value, exposure, or protection level. References: ISACA Frameworks: Blueprints for Success

The issue seems to stem from a breakdown in the workflow or process for handling assets that are due for destruction12. By examining the workflow, the IS auditor can identify where the process failed, such as why the vendor was not notified about the hard drives12. This could involve reviewing procedures for inventory management, communication with vendors, and tracking of assets due for destruction12. The findings can then be used to improve the workflow and prevent similar issues in the future12.

References:

How To Properly Destroy A Hard Drive - Tech News Today

How to safely and securely destroy hard disk data - iFixit