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Portfolio & Programme and Project Offices Foundation Questions and Answers

Question 1

Why should staff delivering non-PPM functions within a P3O model be treated as distinct administrative resources?

Options:

A.

Avoid discouraging people from choosing a career within a P3O

B.

Provide non-PPM functions with a logical home

C.

Meet business efficiency needs

D.

Deliver a secretariat service to management boards

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Question 2

Which is a factor to consider when sizing a permanent office?

Options:

A.

Estimate of time taken to deliver each service provided by an office

B.

Number of people working on a single programme

C.

Amount of money being invested in a single programme

D.

Number of templates already produced

Question 3

Which is a characteristic of a Temporary Office model?

Options:

A.

Consists of Hub Portfolio Offices

B.

Results typically from low PPM maturity

C.

Provides support to ongoing portfolios

D.

Defines generic standards to be applied across a portfolio

Question 4

Which is a COE function or service offered within a P3O?

Options:

A.

Capacity planning of PPM resources

B.

Support to Programme Managers through internal consultancy

C.

Support for escalated risks

D.

Maintaining a Risk Register on behalf of a project

Question 5

Which is NOT a way that tools may be used?

Options:

A.

Community

B.

Individual

C.

Integrated

D.

Collaborative

Question 6

Which functional area considers risk against the ability to achieve planned outcomes for a specific business change?

Options:

A.

Strategic planning/portfolio support

B.

Delivery support

C.

Project

D.

COE

Question 7

Why do senior managers need to agree on which PPM problems they rate as critical?

Options:

A.

Defines a portfolio prioritization and optimization technique

B.

Allows the P3O Sponsor to gain consensus on a common P3O vision

C.

Justifies to senior management the investment in a P3O

D.

Defines the lifecycle for implementing a permanent P3O

Question 8

Where may standard techniques for a P3O exist in an organization?

Options:

A.

Reported in management dashboards

B.

Within a Business Case

C.

As part of the P3O implementation plan

D.

Within corporate standards and policies

Question 9

Which describes the skills and competencies needed by the roles within a P3O?

Options:

A.

All require good PPM skills

B.

All require functional competencies such as finance

C.

All require generic personal skills such as coaching or mentoring

D.

Some require good PPM skills while others need more generic business skills

Question 10

Which is NOT a factor that affects the design of a P3O model?

Options:

A.

Whether a framework agreement exists with an external PPM consultancy company

B.

Existing level of PPM maturity of the organization

C.

Whether local or central investment decisions drive the business

D.

The number of distinct geographical divisions within the organization

Question 11

Which is NOT an independent assurance service provided by a P3O to a project?

Options:

A.

Co-ordinating gated reviews

B.

Facilitating lessons reviews

C.

Facilitating regular health checks

D.

Providing project support to a Project Manager

Question 12

Which of the following are key responsibilities of the Portfolio Analyst role?

1. Balance the portfolio in terms of strategic change against business as usual

2. Make recommendations on an appropriate programme/project balance

3. Provide a fast-track prog

4. Highlight problems relating to project interdependences

Options:

A.

1, 2, 3

B.

1, 2, 4

C.

1, 3, 4

D.

2, 3, 4

Question 13

Which is an activity in the implementation lifecycle for a permanent P3O?

Options:

A.

Return staff members to operational roles

B.

Run an office through to delivery

C.

Close down a Programme Office

D.

Deliver capability / Realize benefits

Question 14

What is used to assist senior managers to determine their core problems and the services to be delivered by a P3O model?

Options:

A.

Business process swimlanes

B.

Knowledge management tools

C.

Capacity planning for resource management

D.

P3O Value Matrix

Question 15

Which is a function of strategic mapping software?

Options:

A.

Distributes and shares learning among the PPM community

B.

Models an organization's systems and processes

C.

Matches programmes and projects to portfolio benefits and outcomes

D.

Supports a common, integrated approach to risk management

Question 16

What is the MOST appropriate use of project planning software for an organization at P3M3 maturity level 1?

Options:

A.

Collaborative

B.

Individual

C.

Integrated

D.

Networking

Question 17

Which is NOT a use of integrated tools?

Options:

A.

Links information across business change initiatives in a hierarchical manner

B.

Allows multiple people to access multiple sets of information

C.

Supports a single business change initiative with multiple users

D.

Uses a single installation of the tool across the organization

Question 18

Where should an Organization Portfolio Office ultimately report?

Options:

A.

Main board director

B.

Corporate services function

C.

Programme Manager

D.

Head of P3O

Question 19

Which is NOT a way that tools are typically used?

Options:

A.

Integrated

B.

Connected

C.

Collaborative

D.

Individual

Question 20

Which of the following are recommended for the implementation of a P3O model?

1. Follow a recognized programme or project methodology

2. Define a budget and associated timescales to deliver

3. Appoint a P3O Sponsor

4. Use a programme approach to implement a single office P3O staffed by one individual

Options:

A.

1, 2, 3

B.

1, 2, 4

C.

1, 3, 4

D.

2, 3, 4

Question 21

What resource commitments should be taken into account as part of portfolio management?

Options:

A.

Programme only

B.

Programme and project only

C.

Programme and business as usual only

D.

Programme, project and business as usual

Question 22

How does a P3O model increase an organization's ability to deliver its strategy?

Options:

A.

Ensures current projects are unaffected by changes to policy or strategy

B.

Enables projects to efficiently develop their own financial processes

C.

Provides decision support to ensure the right projects are launched

D.

Allows senior managers to delegate their governance responsibilities

Exam Detail
Vendor: Exin
Certification: Exin Other Certification
Exam Code: P3OF
Exam Name: Portfolio & Programme and Project Offices Foundation
Last Update: Jan 15, 2025
P3OF Question Answers
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Total 150 questions
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