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Automatic conversion of purchase requisitions into purchase orders is a process that allows you to create purchase orders automatically from purchase requisitions without manual intervention. The prerequisites for this process are:

• The Automatic Purchase Order indicator is set in the purchasing data of the business partner master record, which means that the vendor is authorized for automatic purchase order creation.
• A source of supply containing valid conditions is assigned to the purchase requisition, which means that there is an agreement or an outline agreement with the vendor that specifies the price and other terms for the material.
• The Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material master record, which means that the material is suitable for automatic purchase order creation. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

The conditions in an already created purchasing info record can be automatically updated by selecting the Info Update indicator when maintaining a quotation from a vendor. This indicator tells the system to update or create purchasing info records with the conditions from the quotation when saving it. The other options do not update the conditions in an existing purchasing info record, as they either create new purchasing info records or do not affect them at all. References: [SAP Help Portal], [SAP Community]

You activate SAP S/4HANA output management for purchasing documents at the document type level. You can assign an output determination procedure to each document type and define output parameters such as output type, channel, recipient, timing, etc. You do not activate output management at the document category, application object, or purchasing organization level. References: [SAP Help Portal - Output Management for Purchasing Documents]

To define field attributes for a business partner, you can use the following influencing factors:

• Activity, which determines whether you are creating or changing a business partner.
• Account group, which defines the number range and field selection for a business partner.
• Business partner role, which defines the functions and relationships of a business partner. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.