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To allow the U.S. Sales group to store files containing information subject to the General Data Protection Regulation (GDPR) in their OneDrive accounts while keeping other GDPR restrictions intact, follow these steps:

Create a Security Group:

Log in to the Microsoft 365 admin center.

Navigate to Groups and create a new security group called “U.S. Sales”.

Configure OneDrive Sharing Settings:

Go to the Settings > Org settings page.

On the Services tab, select Microsoft 365 on the web.

Choose whether to let users open files stored in third-party storage services in Microsoft 365 on the web. Ensure this setting aligns with your organization’s GDPR requirements1.

Set Specific Sharing Permissions:

Set the default OneDrive share type to “Specific People” under the Sharing menu in the OneDrive admin area.

Right-click the folder in OneDrive online, click Share.

Click the more button (three dots) in the Send Link header.

Click Manage Access.

Click Grant Access, then add the “U.S. Sales” security group. This access will apply only to that group2.

By following these steps, the U.S. Sales group will be able to store GDPR-related files in their OneDrive accounts while maintaining compliance with other GDPR restrictions

Create a Custom Content Type:

Go to your SharePoint Online site.

Click on Settings (gear icon) and select Site settings.

Under Web Designer Galleries, choose Site content types.

Create a new content type (e.g., “Product1 Classification”) based on the Document parent content type.

Add a custom column (e.g., “Classification”) to this content type.

Apply the Content Type to Document Libraries:

Navigate to the document library where the files are stored.

Click on Library settings.

Under General Settings, select Advanced settings.

Choose Yes for “Allow management of content types.”

Add your custom content type (“Product1 Classification”) to the library.

Manually Classify Files:

Upload or edit a file in the library.

In the file properties, select the Classification field and set it to “Product1.”

Permissions and Encryption:

Ensure that all authenticated users have at least View permissions on the library.

For encryption, SharePoint Online automatically encrypts files at rest using BitLocker disk-level encryption.

Files classified as “Product1” will be encrypted and accessible only to authorized users.

To create a retention policy for Microsoft Teams that meets the specified requirements, follow these steps:

Sign in to the Microsoft 365 compliance center:

Log in to the Office 365 Admin Portal.

Visit the Microsoft 365 compliance center.

Navigate to Retention Policies:

Select Policies, then click on Retention.

Create a New Retention Policy:

Click on New retention policy.

Provide a Name for your new retention policy (e.g., “Sales Teams Retention Policy”).

Optionally, add a Description.

Select the Location:

Choose the location to which the policy will be applied. In this case, select Microsoft Teams.

Configure Retention Settings:

Set the retention period to 5 years from the date items are created.

Specify whether you want to retain or delete the content after the retention period.

Apply the Policy:

Save your changes.

This policy will now apply to Microsoft Teams chat and channel messages for users with a department attribute of “Sales,” retaining items for five years before automatic deletion